Employment

Independence House, Inc.

JOB DESCRIPTION
Director of Finance, Accounting & Business

Hours: 35 Hours/Week
Salary: To be negotiated, highly competitive
Benefits: Vacation, Sick, Holiday, Life Insurance, Health Insurance, Short Term Disability & 403(b)

Independence House, Inc. (IH) is a comprehensive domestic & sexual violence community based agency and shelter program in Barnstable County that focuses on meeting unique and cultural needs of survivors and their children. We provide safety, food, shelter, advocacy, counseling and other resources to assist survivors in rebuilding violence-free lives for themselves and their children. IH is committed to the values of inclusivity, equality, anti-oppression, non-hierarchical structure, a non-judgmental and empowerment framework. IH works closely with other agencies in the community, to provide a comprehensive network of resources for survivors of domestic and sexual violence and their children. IH works with these agencies and other community groups to provide education, prevention and training about domestic & sexual violence toward community transformation and change. Please see our website at www.independencehouse.org for more information.

The Director of Finance, Accounting & Business is a key leadership position at IH, the Director of Finance, Accounting & Business will keep a complete, accurate and systematic set of records for all financial transactions carried out by Independence House resulting in an outstanding department that fosters confidence from donors, funders and the Board of Directors. The person in this position must be skilled in non-profit accounting including strong knowledge of restricted and unrestricted accounting and bookkeeping and adhere to federal, state and municipal grant requirements and be familiar with A133 audits. The Director of Finance, Accounting & Business participates in finance committee meetings of the board, along with the Executive Director and presents the financial statements on a monthly basis. The Director of Finance, Accounting & Business leads the annual audit conducted by an external auditor. The person in this position is responsible for developing organizational and various budgets related to grant applications. The Director of Finance, Accounting & Business attends to internal controls of IH and assures that policies and procedures of the finance office are regularly reviewed, maintained, developed and conveyed to staff.

RESPONSIBILITIES / SPECIFIC JOB DUTIES

  • Perform all necessary tasks related to maintaining non-profit accounting standards
  • Oversee all accounts, ledgers and reporting systems to ensure general accounting and GAAP practices compliance standards and regulatory requirements
  • Maintain/enhance internal control and safeguards for receipt of revenue, costs, and program budgets and actual expenditures
  • Consistently prepare and analyze financial data and present financial reports in an accurate and timely manner; clearly communicate financial data monthly and prepare accurate annual financial statements
  • Perform all necessary tasks related to maintaining on-profit accounting standards
  • Oversees recording of and classification of income using the chart of accounts
  • Develop knowledge of all funding sources
  • Oversee all state, federal, and private grants/contracts and assure compliance with requirements of funders
  • Review all requisitions for proper classification and allocate among cost centers/funders prior to payment
  • Maintain and correct any problems related to income classification
  • Enter payroll journals prepared by the payroll service bi-weekly
  • Review and record all taxes paid by the payroll service bi-weekly
  • Maintain all payroll information as appropriate
  • Maintain chart of accounts and update as needed
  • Compose and post adjusting entries to correct the General Ledger as needed, no less than monthly and prepare Balance Sheets, and other financial statements and Statement of changes in fund balance
  • Maintain detailed backup documentation for restricted funds and all grant funds
  • Review cash balance and obtain explanations for unusual items monthly to ensure their adequacy for operating requirements
  • Prepare annual UFR and oversee 990 preparation
  • Lead annual audit preparation
  • Develop, update and maintain financial record keeping and reporting systems and internal controls as necessary
  • Supervise payroll, billing, receivables, payables, cash receipts, cash disbursements, and general ledger functions
  • Produce monthly financial statements including balance sheet, profit/loss statements, and accumulative general ledger using a computer-based accounting system (QuickBooks).
  • Ensure that all general ledger accounts are reconciled on a monthly basis (QuickBooks)
  • Prepare and enter monthly closing general ledger entries (QuickBooks)
  • Review reconciliations to ensure that they are prepared properly and follow-up on any unusual items.
  • Manage and monitor cash flow and investments
  • Participate in Finance Committee meetings and present monthly reports
  • Oversee accounting of donations
  • Asset depreciation
  • Oversee filing of tax forms including 1099s, IRS and 990 preparation
  • Prepare year-end projections
  • Reconcile board and investment accounts, and prepare related journal entries
  • Execute transactions for tax deferred annuity plan deposits (403 (b)
  • Perform restricted & unrestricted fund accounting
  • Maintain confidentiality and physical security of records and finance office information
  • Maintain positive relationships with Executive Director, Staff & Board
  • Maintain positive relationships with funders and external collaborators
  • Produce internal reports for the Executive Director
  • Prepare budgets
  • Report any significant financial transaction to the Executive Director
  • Respond to financial inquiries from outside sources as needed (funders, auditor)
  • Oversee and/or prepare and submit monthly and quarterly billings (shared when necessary)
  • Perform other duties as needed

Other Responsibilities:

  • Contribute to positive team culture

Work Environment and Physical Demands:

  • Work requires the ability to ascend or descend stairs, as well as the agility to move about and position self efficiently to perform physical tasks and address emergency situations
  • May require sitting for long periods of time

QUALIFICATIONS

  • 4 years accounting, bookkeeping and audit experience preferably at a non-profit organization
  • Bachelor’s Degree in related field (preferred)
  • Expertise in QuickBooks including loading budgets, word processing and the internet
  • Ability to compile and interpret financial statements.
  • Non-profit experience including contract billing and budget preparation.
  • Excellent communication and interpersonal skills
  • Ability to address conflict and contribute alternative solutions in a direct, constructive and positive manner
  • Ability to participate in collective, non-hierarchical decision making within the administrative team and all staff environments
  • Ability to work both independently and as a team member
  • Ability to work well with a variety of people — including staff, interns, language advocates and volunteers, both at IH and in other organizations (social service, government, legal, etc.)
  • Familiarity with UFR and ability to prepare UFR
  • Strong experience coordinating audit activities
  • Computer proficiency
  • Strong non-profit accounting experience and/or knowledge
  • Analytical and problem solving skills and ability to interpret financial data
  • Deep understanding of OMB A1133
  • Strong interpersonal skills and communication skills
  • Strong work ethic
  • Belief in the mission of Independence House

OTHER REQUIREMENTS

  • Completion of the IH Domestic & Sexual Violence training
  • Satisfactory Criminal Background Check
  • Must possess a valid MA driver’s license and proof of vehicle insurance, and have access to a vehicle during work hours
  • Bilingual/bicultural and/or persons of color encouraged to apply
  • Must obtain or maintain account with a financial institution for direct deposit of paychecks

To Be Considered: Please send a resume and a cover letter to: CarrieH@indhouse.net
Please write “IH Application- [Your Last Name]” in the subject line.

No phone calls, please.

Independence House, Inc.is an equal opportunity employer and does not discriminate on the basis of race, color, religious creed, ancestry, national origin, age, sex, gender identity, marital status, sexual orientation, medical condition, or disability and denial of family medical leave and pregnancy leave. This search is being conducted by Independence House, Inc.

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