INDEPENDENCE HOUSE, INC.
JOB DESCRIPTION
Director of Finance, Accounting & Business
Hours: 35 Hours/Week
Salary: To be negotiated, highly competitive
Benefits: Vacation, Sick, Holiday, Life Insurance, Health Insurance, Short Term Disability & 403(b)
Responsibilities:
- Actively manage the day-to-day accounting and financial operations of the agency-accrual accounting
- Manage billing, accounts receivable and accounts payable functions/staff
- Perform all necessary tasks related to maintaining non-profit accounting standards
- Develop budgets for agency and individual programs, including budget revisions/amendments
- Prepare, analyze, and present timely monthly financial statements for the agency and programs
- Actively prepare, oversee, and review the preparation of all program financial reporting required for funding sources
- Oversee all accounts, ledgers, and reporting systems to ensure general accounting and GAAP practices compliance standards and regulatory requirements
- Oversee the agency’s banking activities and actively manage cash flow to ensure agency’s needs are met
- Manage contract negotiations and execution of contracts with funding sources, vendors, and collaborative partners
- Manage the agency’s insurance programs, including ongoing risk analysis
- Maintain/enhance internal control and safeguards for receipt of revenue, costs, and program budgets and actual expenditures
- Consistently prepare and analyze financial data and present financial reports in an accurate and timely manner; clearly communicate financial data monthly and prepare accurate annual financial statements for the executive director and board of directors
- Oversees recording of and classification of income using the chart of accounts
- Develop knowledge and expert understanding of all funding sources and their billing and compliance requirements and track changes in legal, regulatory,
- Oversee all state, federal, and private grants/contracts and assure compliance with requirements of funders
- Review all requisitions for proper classification and allocate among cost centers/funders prior to payment
- Maintain and correct any problems related to income classification
- Enter payroll journals prepared by the payroll service bi-weekly
- Review and record all taxes paid by the payroll service bi-weekly
- Maintain all payroll information as appropriate
- Maintain chart of accounts and update as needed
- Compose and post adjusting entries to correct the General Ledger as needed, no less than monthly and prepare Balance Sheets, and other financial statements and Statement of changes in fund balance
- Maintain detailed backup documentation for restricted funds and all grant funds
- Review cash balance and obtain explanations for unusual items monthly to ensure their adequacy for operating requirements
- Prepare annual UFR and oversee 990 preparations in collaboration with external auditor
- Lead annual audit preparation, serving as the primary liaison with the independent auditor to ensure the annual audit is completed smoothly and timely
- Develop, update, and maintain financial record keeping and reporting systems and internal controls as necessary
- Supervise payroll, billing, receivables, payables, cash receipts, cash disbursements, and general ledger functions
- Produce monthly financial statements including balance sheet, profit/loss statements, and accumulative general ledger using a computer-based accounting system (QuickBooks).
- Ensure that all general ledger accounts are reconciled monthly (QuickBooks)
- Prepare and enter monthly closing general ledger entries (QuickBooks)
- Review reconciliations to ensure that they are prepared properly and follow-up on any unusual items.
- Manage and monitor cash flow and investments
- Oversee proper accounting of donations
- Conduct Asset depreciation functions
- Prepare year-end projections
- Reconcile board and investment accounts, and prepare related journal entries
- Execute transactions for tax deferred annuity plan deposits (403 (b)
- Perform restricted & unrestricted fund accounting
- Maintain confidentiality and physical security of records and finance office information
- Maintain positive relationships with Executive Director, Staff & Board
- Maintain positive relationships with funders and external collaborators
- Produce internal reports for the Executive Director
- Report on any unusually significant financial transaction to the Executive Director
- Respond to financial inquiries from outside sources as needed (funders, auditor)
- Oversee and/or prepare and submit monthly and quarterly billings (shared when necessary)
- Perform other duties as needed
Other Responsibilities:
- Contribute to positive team culture
Work Environment and Physical Demands:
- Work requires the ability to ascend or descend stairs, as well as the agility to move about and position self efficiently to perform physical tasks and address emergency situations
- May require sitting for prolonged periods of time
QUALIFICATIONS
- 4 plus years of senior management experience, with an organizational budget of $3 plus million annually; experience in nonprofit accounting, bookkeeping and audit experience with an organizational budget of $3 plus million and a staff of close to 50 employees
- Bachelor’s Degree in related field from an accredited institution; Master’s degree preferred
- Expertise with QuickBooks including loading budgets, word processing and the internet
- Manage priorities effectively; meet deadlines; multitask and perform duties with minimal direction
- Ability to compile and interpret financial statements.
- Non-profit experience including contract billing grant tracking and budget preparation.
- Excellent communication and interpersonal skills
- Ability to address conflict and contribute alternative solutions in a direct, constructive, and positive manner
- Ability to participate in collective, non-hierarchical decision making within the administrative team and all staff environments
- Ability to work both independently and as a team member
- Ability to work well with a variety of people — including staff, interns, language advocates and volunteers, both at IH and in other organizations (social service, government, legal, etc.)
- Familiarity with UFR and ability to prepare UFR
- Strong experience coordinating audit activities
- Analytical and problem solving skills and ability to interpret financial data
- Deep understanding of OMB A133
- Strong work ethic
- Belief in the mission of Independence House
OTHER REQUIREMENTS
- Completion of the IH Domestic & Sexual Violence training provided by I.H
- Satisfactory Criminal Background Check
- Must possess a valid MA driver’s license and proof of vehicle insurance, and have access to a vehicle during work hours
- Bilingual/bicultural and/or persons of color encouraged to apply
- Must obtain or maintain account with a financial institution for direct deposit of paychecks
To Be Considered: Please send a resume and a cover letter to: Beckyh@indhouse.net
Please write “IH Application- [Your Last Name]” in the subject line.
No phone calls, please.
Independence House, Inc.is an equal opportunity employer and does not discriminate based on race, color, religious creed, ancestry, national origin, age, sex, gender identity, marital status, sexual orientation, medical condition, or disability and denial of family medical leave and pregnancy leave. This search is being conducted by Independence House, Inc.
