Finance Director

INDEPENDENCE HOUSE, INC.
JOB DESCRIPTION

FINANCE DIRECTOR

Hours: 20 Hours/Week

Salary: To be negotiated, highly competitive
Benefits: 403(b)

The Finance Director is a key leadership position at IH, the Finance Director will keep a complete, accurate and systematic set of records for all financial transactions carried out by Independence House resulting in an outstanding department that fosters confidence from donors, funders and the Board of Directors. The Finance Director supervises the Full Charge Bookkeeper and oversee the finance office. The person in this position must be skilled in non-profit accounting including strong knowledge of restricted and unrestricted accounting and bookkeeping and adhere to federal, state and municipal grant requirements and be familiar with A133 audits. The Finance Director participates in finance committee meetings of the board, along with the Executive Director and presents the financial statements on a monthly basis. The Finance Director leads the annual audit conducted by an external auditor. The person in this position is responsible for developing organizational and various budgets related to grant applications. The Finance Director attends to internal controls IH and assures that policies and procedures of the finance office are regularly reviewed, maintained, developed and conveyed to staff.

RESPONSIBILITIES / SPECIFIC JOB DUTIES

  • Oversees recording of and classification of income using the chart of accounts
  • Oversee all state, federal, and private grants/contracts and assure compliance with requirements of funders
  • Review all requisitions for proper classification and allocation among cost centers/funders prior to payment
  • Maintain and correct any problems related to income classification
  • Enter payroll journals prepared by the payroll service bi-weekly
  • Review and record all taxes paid by the payroll service bi-weekly
  • Maintain all payroll information as appropriate
  • Maintain chart of accounts and update as needed
  • Compose and post adjusting entries to correct the General Ledger as needed, no less than monthly and prepare Balance Sheets, and other financial statements and Statement of changes in fund balance
  • Maintain detailed backup documentation for restricted funds and all grant funds
  • Maintain detailed backup documentation for all grant funds
  • Review cash balance and obtain explanations for unusual items monthly to ensure their adequacy for operating requirements
  • Prepare and/or assist with annual UFR preparation
  • Lead annual audit preparation
  • Develop, update and maintain financial record keeping and reporting systems and internal controls as necessary
  • Supervise payroll, billing, receivables, payables, cash receipts, cash disbursements, and general ledger functions
  • Monitor and follow-up on receivables that have been outstanding for unusually long periods of time
  • Produce monthly financial statements including balance sheet, profit/loss statements, and accumulative general ledger using a computer-based accounting system (QuickBooks)
  • Ensure that all general ledger accounts are reconciled on a monthly basis (QuickBooks)
  • Prepare and enter monthly closing general ledger entries (QuickBooks)
  • Review reconciliations to ensure that they are prepared properly and follow-up on any unusual items.
  • Manage cash flow
  • Manage and monitor cash flow and investments
  • Participate in Finance Committee meetings and present monthly report
  • Manage and report on state, federal, local and private grants
  • Prepare and submit monthly and quarterly billings
  • Oversee accounting of donations
  • Asset depreciation
  • Oversee filing of tax forms including 1099s, IRS and 990 preparation
  • Lead and participate in year-end annual audit
  • Prepare year-end projections
  • Oversee, in conjunction with independent auditor, preparation of annual audit
  • Reconcile board and investment accounts, and prepare related journal entries
  • Prepare UFR
  • Supervise preparation of invoices
  • Supervise Bookkeeper
  • Execute transactions for tax deferred annuity plan deposits (403 (b)
  • Perform restricted & unrestricted fund accounting
  • Maintain confidentiality and physical security of records
  • Maintain positive relationships with Executive Director, Staff & Board
  • Maintain positive relationships with funders
  • Perform other duties as assigned
  • Produce internal reports for the Executive Director
  • Prepare budgets
  • Report any significant financial transaction to the Executive Director
  • Respond to financial inquiries from outside sources as needed (funders, auditor)
  • Oversee and/or prepare and submit monthly and quarterly billings as assigned
  • Perform other duties as needed
  • Other Responsibilities:
  • Contribute to positive team culture
  • Work Environment and Physical Demands:
  • Work is primarily performed in a secured residential facility setting with communal areas, as well as in an office setting
  • Work requires the ability to ascend or descend stairs, as well as the agility to move about and position self efficiently to perform physical tasks and address emergency situations
  • Routinely requires the ability to move or transport supplies or equipment weighing up to 15 pounds unassisted, while ascending or descending stairs
  • May require sitting for long periods of time

QUALIFICATIONS

  • 4 years bookkeeping experience preferably at a non-profit organization
  • Bachelors Degree in related field (preferred) AA degree considered
  • Expertise in QuickBooks including loading budgets, word processing and the internet
  • Ability to compile and interpret financial statements.
  • Non-profit experience including contract billing and budget preparation.
  • Excellent communication and interpersonal skills
  • Ability to address conflict and contribute alternative solutions in a direct, constructive and positive manner
  • Ability to participate in collective, non-hierarchical decision making within the administrative team and all staff environments
  • Ability to work both independently and as a team member
  • Ability to work well with a variety of people — including staff, interns, language advocates and volunteers, both at IH and in other organizations (social service, government, legal, etc.)
  • Computer proficiency

OTHER REQUIREMENTS

  • Completion of the IH Domestic & Sexual Violence training
  • Satisfactory Criminal Background Check
  • Must possess a valid MA driver’s license and proof of vehicle insurance, and have access to a vehicle during work hours
  • Bilingual/bicultural and/or persons of color encouraged to apply
  • Must obtain or maintain account with a financial institution for direct deposit of paychecks

To Be Considered: Please send a resume and a cover letter to: Joaniew@indhouse.net

Please write “IH Application- [Your Last Name]” in the subject line.

No phone calls, please.

Independence House, Inc. is an equal opportunity employer and does not discriminate on the basis of race, color, religious creed, ancestry, national origin, age, sex, gender identity, marital status, sexual orientation, medical condition, or disability and denial of family medical leave and pregnancy leave.

This search is being conducted by Independence House, Inc.

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